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Documentation Index

Fetch the complete documentation index at: https://anyschool.ai/docs/llms.txt

Use this file to discover all available pages before exploring further.

The Overview tab is the main summary page for an excursion. Use it to describe the excursion, explain its educational purpose, manage key properties, and keep comments with the excursion record.

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What You Can See

  • The excursion title at the top of the page.
  • A tab bar for moving between Overview, Activity, Timeline, Participants, Staffing, Tasks, Emails, Documents, Forms, Website, Risk Management, Transport, Reviews, and Settings.
  • Shared menus for documents, communications, safety items, and management actions.
  • A left column with the main written planning information.
  • A right column with excursion properties such as status, creator, creation date, and location.

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Main Sections

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Description

Use the description section to explain what the excursion is, where students are going, and what families or reviewers should understand about the activity. You can add rich text, edit existing content, save changes, or cancel an edit before saving. If no description has been added yet, the page shows an empty message so you know the section still needs content.

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Educational Value

Use this section to explain why the excursion matters for student learning. This can include curriculum links, learning goals, skills being developed, or the experience students will gain.

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Plan for Non-Participating Students

Use this section to record what will happen for students who do not attend the excursion. This might include alternate supervision, classwork, attendance arrangements, or communication notes.

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Comments

Comments let staff discuss the excursion directly on the record. You can post a comment, reply to existing comments, react with emojis, and review previous discussion with timestamps and staff avatars.

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Properties

The Properties section gives staff and reviewers a quick metadata snapshot without opening additional screens. Select the info icon next to Properties for in-app guidance about the section.

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Excursion Status

The status field shows the excursion’s current planning stage. If you have permission, you can change the status using a searchable list of workspace statuses.

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Created By and Created Date

These fields show who created the excursion and when it was created. They help staff understand the history of the record.

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Location

The location section shows where the excursion is taking place. If you have permission, you can edit it as either a linked workspace location or a manual location. Linked locations come from your saved location records. Manual locations let you enter details directly, including name, address, coordinates, and description.

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Location weather

Below the location panel, the location weather card shows a forecast for the excursion’s mapped location around the departure time. The card displays:
  • The current or forecast condition with an icon and short summary.
  • Temperature, including how it compares to your workspace’s minimum and maximum temperature thresholds.
  • Wind speed, rainfall, humidity, UV index, and an air quality indicator.
Weather refreshes automatically when the cached data is stale. Use the refresh button on the card to fetch the latest reading on demand. The card explains why a forecast is unavailable when the location is missing, the excursion is too far in the future, or the provider can’t be reached. Select the info icon next to Location to open guidance covering venue details, meeting points, access notes, and when to use coordinates.

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Schedule

The Schedule section captures when students depart and when they are expected to return. Both values are date-and-time and use a single picker each.
  • Departure — When students leave for the excursion. Used for roll marking and transport.
  • Return — When students are expected back. Used for pickup and supervision.
Return must always be after departure. If you set a return time that is the same as or before the departure time, the editor shows the message Return time must be after the departure time. and blocks the save. When values are set, the section displays a relative time summary (for example, “in 3 days”) so staff can see at a glance how soon the excursion starts and ends. To edit the schedule:
  1. Select Edit next to Schedule.
  2. Pick a Departure date and time.
  3. Pick a Return date and time.
  4. Select Save.
Select the info icon next to Schedule for in-app guidance on keeping departure and return times accurate as transport or itinerary timing changes.
Departure and return times are managed from the Overview tab. They appear as read-only markers on the Timeline tab so staff can see the full day in context. Update the times here whenever they change.

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Common Workflows

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Prepare the excursion summary

Fill in the description, educational value, non-participating student plan, status, location, and schedule before sharing the excursion for review.

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Update a planning detail

Open the relevant section, make your change, then save it. Use comments when you want to discuss a change instead of editing the main content.

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Check whether an excursion is ready

Review the written sections and properties together. Missing description, learning purpose, location, or status information may indicate the excursion still needs planning work.

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Tips

  • Keep the description clear enough for another staff member to understand the excursion without extra context.
  • Use comments for discussion and decisions, not as the only place for important final details.
  • Check the location before creating public information or parent-facing content.
Last modified on May 10, 2026